Payable Accountant - Kenya

Key Responsibilities

The position will be based in Kenya, and will manage the Accounts Payable function within the Finance. The roles is tasked with overseeing and ensuring that payments and reconciliations are done accurately and timely.

including:

1. Compliance
   • Comply with the Cerba Lancet Africa company policies and procedures.
   • Follow the Health, Safety and Environmental regulations.
   • Drive the Cerba Lancet Africa values.
   • Ensure compliance with all statutory requirements including ISO requirements, audits, finance, and accounting management requirements.
     
     
2. Scope of Work

   The role holder is overall responsible for verifying expense reports and querying invoice items from internal and external business while keeping track of the company’s financial expenditures, maintain a database and provide reports as and when requested by supervisors.
   
   

   Vendor & Supplier Payments
   • Processing of payments and financial transactions from suppliers, obtaining goods and services from suppliers promptly.
   • Corresponding with vendors with regards to payments for services rendered and respond to inquiries.
   • Advise management of critical payment path and manage wrong outstanding creditors.
   • Responsible for data entry, validation, and processing of various types of invoices like general overhead, subcontractor.
   • Management of supplier expectation and complaints.
     
     
   Stock management
   • Liaising with finance, procurement and warehouse officers and suppliers concerning stock management.
   • Verifying the clearing and forwarding files for payments to the clearing and forwarding agents.
   • Keeping the documents associated with clearing and forwarding agents in good order and processing for payments.
     
     
   Employee & Statutory payments
   • Oversee tax related processes.
   • Review and posting of payroll related entries and correspondence with statutory Authorities.
   • Responsible for employee travel and expenses reimbursements.
     
     
   Record Keeping & Reporting
   • Supporting the GL reporting.
   • Maintaining, and verification of Fixed assets Register, tagging of company assets and carrying out impairment assessments for all sites.
   • Filing and maintaining supplier / vendor records.
   • Maintaining current and historical records.
   • Ensure safe custody of accounts payable documents and records, ensuring compliance with audit requirements.
   • Preparation of the weekly cashflow – due on Monday at 3PM.
     
     
   Reconciliations
   • Review the processing and correct posting of invoices to the right GL Codes.
   • Review of Monthly vendor reconciliation.
   • Ensuring proper reconciliation for all payments made by the company.
     
     
   General duties
   • Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
   • Participate in establishing departmental policy.
   • Assist in creating templates that will be used by the organisation.
   • Assist with month closing tasks including monthly expense accruals.
     
     
   Additional Responsibilities

   Any other duties that may be assigned to role holder by manager.
   
   

Education & Qualifications

1. Bachelor’s in commerce – Accounting option and CPA K.
2. Master’s degree is an added advantage.
3. At least 5 years’ experience.
4. Experience in a Medical or similar industry is required.
   
   

Competencies Required to do the Job

• Technical Competencies:
  • Consistency in achieving stringent turnaround and performance targets in an environment that is characterized by high volumes,24/7 hour working days and no tolerance for error.
  • Cost effective utilization of all resources.
  • Ability to optimize processes to achieve maximum efficiency.
  • Vigilance and timeous corrective action.
  • Applicable knowledge of regulatory standards of accounting.
  • Strong familiarity with claims procedures and collections techniques.
  • Numeracy and the ability to handle colossal amounts of data.
  • Social skills & Emotional intelligence.
    
    
• Behavioural Competencies:
  • Attentive to detail.
  • Basic accounting concepts.
  • Basic accounting concepts.
  • Effective communication and interpersonal skills.
  • Good problem-solving abilities.

Key Performance Indicators

• Internal and External Customer satisfaction.
• Accuracy in accounts supplier statement reconciliations.
• Monthly Aging Reports.
• Weekly reports on cash banked.
• Timeliness of payments.
• Cost management and optimization.
• Compliance to policies/procedures and processesInternal and External Customer satisfaction.